New Members Signup Page

Registration Form

This page is for new and returning members to register with Northampton Sun Group. It collects the information we need to administer your membership, communicate with you, and help ensure your safety while attending NSG sessions. Your information is handled in accordance with our Data Retention Policy. If you do not attend an NSG session for 12 consecutive months, your active membership information will normally be deleted and you will need to complete the registration process again before attending.

About You

Your Name(Required)

First Last

Your Address(Required)

Street address (e.g. 27 Something Road) Town County Postcode

Date of Birth

Day

Month

Year

This is only to map our membership demographic and will NOT be disclosed.

How may we contact you(Required)

SMS

None (Opt out of all communications)

You may choose more than one option

Your Email Address(Required)

Email Address Confirm Email Address

Your Mobile Phone Number(Required)

What gender do you identify as?(Required)

Male

Female

Prefer not to say

Other

This is only to map our membership demographic.

Other Information

Emergency Contact

First Last

Emergency Contact Phone

Who is this person to you?

Are you already a member of BN (British Naturism)?(Required)

Yes

What do like the most abour our club / naturism?

Consent(Required)

I agree to the privacy policy.

Northampton Sun Group – Data Retention Policy
Effective date: 01/02/2026
Policy owner: Northampton Sun Group Committee
1. Purpose
Northampton Sun Group (“NSG”) is committed to protecting the personal information of its members and handling it fairly, securely and transparently.
This Data Retention Policy explains what personal information NSG retains, why it is retained, how long it is retained, and what happens when a member no longer attends NSG sessions.
2. Personal information we collect
Depending on the circumstances, NSG may collect and retain information such as:
• Name
• Contact details, including email address and telephone number
• Membership or registration details
• Emergency contact information, where provided
• Attendance records
• Payment or booking information where necessary to administer an event
• Information required for safeguarding and the safe operation of NSG activities
NSG will only collect and retain information that is reasonably necessary for the administration, safeguarding and operation of the group.
3. Retention of active members’ information
Personal information relating to active members will normally be retained for as long as the individual continues to participate in NSG activities, subject to any shorter retention period required by law or NSG’s operational requirements.
Attendance records may be maintained to enable NSG to administer sessions, maintain appropriate safeguarding arrangements and determine whether a person’s details remain current.
4. Twelve-month inactivity rule
To ensure that NSG does not retain personal information about people who are no longer participating in the group, a member who does not attend at least one NSG session during any continuous 12-month period will be treated as inactive.
Where a member has not attended an NSG session for 12 months:
1. Their personal information will be removed from NSG’s active membership and contact records, subject to the exceptions described below.
2. Their details will no longer be retained for routine membership or event-administration purposes.
3. If they subsequently wish to attend an NSG session, they will be required to register again and resubmit the information required for membership or attendance.
The 12-month period will normally be calculated from the date of the individual’s most recent recorded attendance.
5. Information that may need to be retained
The deletion of an individual’s active membership information does not necessarily mean that every record containing their information can or should be immediately erased.
NSG may retain limited information where there is a legitimate reason or legal obligation to do so, including:
• Financial and accounting records that must be retained by law
• Information relating to an accident, incident, safeguarding matter or complaint where retention is necessary
• Records required to establish, exercise or defend legal claims
• Information necessary to comply with a legal or regulatory obligation
• A minimal record where necessary to prevent fraud, misuse of NSG facilities or other legitimate administrative purposes
Such information will be retained only for as long as reasonably necessary for the relevant purpose.
6. Re-registration after inactivity
A person whose information has been deleted under the 12-month inactivity rule will be treated as a new or returning registrant.
Before attending again, they will be required to complete the current NSG registration process and provide the information requested at that time.
This ensures that NSG is working with current and accurate information, including any information necessary for safeguarding and emergency purposes.
7. Secure deletion
When personal information reaches the end of its applicable retention period, NSG will take reasonable steps to securely delete or permanently anonymise it.
Where information is held by a third-party service provider, NSG will seek to ensure that the provider’s retention and deletion arrangements are consistent with NSG’s requirements and applicable data-protection law.
8. Accuracy of information
Members and attendees are responsible for informing NSG when relevant personal information changes, such as contact details or emergency-contact information.
NSG may periodically ask members to confirm that their information remains accurate.
9. Data security
NSG will take reasonable technical and organisational measures to protect personal information against unauthorised access, accidental loss, destruction, alteration or disclosure.
Access to personal information will be limited to people who require it for legitimate NSG purposes.
10. Data protection rights
Individuals have rights in relation to their personal information under applicable UK data-protection legislation. Depending on the circumstances, these may include the right to:
• Request access to personal information held about them
• Request correction of inaccurate information
• Request deletion of information where applicable
• Object to or request restriction of certain processing
• Withdraw consent where processing is based on consent
Requests concerning personal information should be directed to:
Northampton Sun Group
nsgmembership@gmail.com
11. Review of this policy
This policy will be reviewed periodically by the NSG Committee and updated where necessary to reflect changes in legislation, guidance, NSG activities or data-processing arrangements.
Approved by: Northampton Sun Group Committee
Date: 01/02/2026

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